Office Administrator to Expat Director (MNC/ 5 days/ 9:30 - 6:00 pm

Ideal Candidate Profile:

• Smart: Quick-thinking and capable of making informed decisions.
• Efficient: Maximizes productivity through effective time management.
• Organized: Maintains order in tasks and schedules.
• Adaptable: Flexible in managing shifting priorities.
• Communicative: Exceptional verbal and written communication skills.

Responsibilities:

Administrative Support

• Provide comprehensive administrative assistance to the Director, managing daily tasks and scheduling with precision.
• Handle all correspondence, including emails, phone calls, and important documents.
• Maintain organized filing systems, ensuring documents are always current and accessible.

Supervision & Coordination

• Oversee work assignments for drivers and staff, ensuring efficiency and timely progress.
• Manage the maintenance and allocation of company vehicles, including coordinating servicing and repairs.

Accounting & Financial Support

• Execute basic accounting tasks such as cash flow management, bookkeeping, and record-keeping.
• Assist in the preparation of financial reports and maintain accurate expense records.

Logistics & Operations Management

• Organize travel arrangements and itineraries for the Director, ensuring smooth logistics.
• Monitor office supplies and procurement needs while managing operational expenses.
• Ensure compliance with company policies and procedures across all functions.

Miscellaneous Duties

• Serve as a vital liaison between the Director and both internal and external stakeholders.
• Assist in meetings by preparing materials, taking notes, and following up on action items.
• Undertake additional duties as required to meet business needs.

Requirements:

• Minimum of 10 years of professional experience.
• Over 5 years of relevant experience in Personal Assistant, Executive Assistant, or similar roles.
• Basic understanding of accounting principles, including cash flow management and bookkeeping.
• Fluency in spoken and written English; experience in an English-speaking environment is essential.
• Proficient in MS Office and other computer applications.

The remuneration package will be competitive and commensurate with experience and qualifications.

Interested candidates are invited to send a full resume in WORD format to hr@haystar.com.hk 

All applicant information will be treated with strict confidentiality and used solely for recruitment purposes.