Assistant Project & Trade Administrator

Duties:

• Tender & Project Administration: Assist in compiling, formatting, and organising tender submission documents and project execution files for engineering and building materials projects.
• Overseas Supplier Liaison: Manage routine daily email communication with international suppliers regarding product inquiries, price quotations, and order updates.
• Full-Set Trade Documentation: Process and check commercial procurement documents, including Purchase Orders (PO), Proforma Invoices (PI), Sales Contracts (SC), and daily operation reports.
• Import/Export & Shipping Coordination: Handle shipping and customs paperwork, including Letters of Credit (L/C), Documents Against Acceptance (D/A), and I/E logistics clearance.
• Ad-Hoc Administrative Support: Provide general operational and clerical assistance to support management and internal teams on daily business assignments.

Requirements:

• Higher Diploma or Associate / Bachelor Degree in Business Administration, International Trade, Logistics, Supply Chain, or equivalent
• 2–3 years of proven experience in administrative support, international trade, shipping documentation, or project administration.
• Proficiency in written and spoken English, Cantonese, and Mandarin to effectively liaise with overseas suppliers, local authorities, and project stakeholders.
• Hands-on experience preparing full sets of import/export trade documents (PO, PI, SC, I/E clearance) and handling bank trade instruments, including Letter of Credit (L/C) and Documents Against Acceptance (D/A), is a plus
• Competent in MS Office (Word, Excel, Outlook) and Chinese Word Processing, with close attention to detail for handling complex tender submissions and daily operation reports.
• Less experience with high-calibre is also welcome.

To apply, please email your full CV in WORD format to m22@haystar.com.hk

(Data collected will be used for recruitment purposes only.)