Secretary & Office Administrator (Japanese Speaking)

Our client is a dynamic and expanding private group specialising in the high-end Japanese dining sector.  They currently operate several premium restaurants across Hong Kong, dedicated to delivering exceptional culinary experiences and top-tier ingredients.  In addition to their food and beverage operations, their business portfolio includes successful ventures in premium pet food and dietary supplements.

They are seeking a highly organised and bilingual Secretary & Administrator to provide essential support to their Director and serve as a vital communication bridge for their Japanese Executive Chef.

Responsibilities

• Provide comprehensive secretarial support to the Director, including managing complex schedules, personal appointments, and family-related administrative matters.

• Act as the primary translator and communication bridge between the Japanese Executive Chef and the local/Mainland operational teams.

• Oversee general office administration and procurement, coordinate maintenance for office and restaurant facilities/equipment.

• Handle administrative duties related to F&B licensing, insurance, property rental agreements, and visa applications (including domestic helper contracts).

• Manage corporate car services, travel itineraries, and coordinate meetings (preparing materials, agendas, and minutes).

• Assist with special assignments as directed, particularly in coordinating the Mainland China operations.

Requirements

• Degree holder / Certified in secretarial studies with 5 to 10 years of solid, relevant professional experience.

• Must be fluent in Japanese, with excellent spoken and written English and Mandarin, ability to provide accurate translation/interpretation for the Japanese Executive Chef is essential.

• Proficient in MS Word, Excel, and PowerPoint; strong knowledge of modern office management systems.

• Willingness to occasionally travel to Mainland China to handle administrative matters for their regional branches.

• Highly organised, detail-oriented, and capable of working independently in a fast-paced environment

To apply, please email your full CV in WORD format to hr@haystar.com.hk

(Data collected will be used for recruitment purposes only.)